New Haven Athletic Boosters
About Us
The Shamrock Athletic Boosters is a nonprofit organization dedicated to enriching the lives of students who participate in the school's athletic programs. Through school athletics, students learn discipline, sportsmanship, teamwork, commitment, and respect - all of which can be integrated into everyday life and helps in their physical and emotional development.
The Booster members believe that success in academics and athletics are not only compatible but are mutually reinforcing, and success in one can strengthen the other. It is our belief that providing support and incentive can help our students achieve their goals for academic and athletic excellence
Our Mission
The mission of the Shamrock Athletic Boosters is to provide assistance to the athletic departments for the enhancement of athletic programs of New Haven. The Booster Club is dedicated to the continued support of our student-athletes, coaching staff and athletic department programs.
The Shamrock Athletic Booster Mission is to:
1) Support athletic and academic excellence to all student-athletes.
2) Provide supplementary financial support to all New Haven athletic teams.
3) Recognize high achieving student-athletes (both male and female) with academic awards and scholarships, regardless of race, sex, financial situation or relationship to booster members.
4) Promote sportsmanship and ethics and maintain a tradition of excellence which exemplifies our student-athletes, coaches, teams, and administration.
Bylaws for Shamrock Athletic Boosters
Article 1 NAME
Section 1 The name of the organization shall be the Shamrock Athletic
Boosters herein referred as NHHS Athletic Boosters.
Article 2 PURPOSE
Section 1 The purpose of the organization is to promote the athletic programs of the New Haven Community Schools. The NHHS Athletic boosters shall be a non-profit organization.
Section 2 To provide assistance in obtaining necessary equipment or funds for which no other provisions have been made.
Article 3 MEMBERSHIP AND DUES
Section 1 Anyone interested in supporting the purpose of the organization shall be eligible for membership.
Section 2 The organization shall admit new members at any time.
Section 3 Members shall be entitled to full voting privileges upon attendance of their second regular meeting. Privileges extend to all matters pertaining to the affairs of the boosters properly brought before a regular or special meeting.
Section 4 Membership in NHHS Athletic Boosters does not require any dues; however, the NHHS Athletic Boosters reserves the right to change this at any time, effective the following year.
Article 4 OFFICERS AND THEIR ELECTION
Section 1 Each officer of this organization shall be a member, with regular attendance records of at least 80% of the meetings attended in the previous year. These officers shall also constitute the Board of Directors.
Section 2 The executive officers of this organization shall be President, Vice President, Secretary, and Treasurer.
Section 3 A vacancy occurring in any office shall be filled for the remainder of the term by Presidential appointment with approval by the executive officers.
Section 4 3 (three) consecutive absences by an officer shall require a review by the Board of Directors. Upon such review, the Board of Directors may recommend removal from office which shall take effect upon a majority vote of the present members at a regular
meeting.
Section 5 Officers shall be elected at the last official meeting of the school year in May.
Section 6 Officers shall assume their official duties the first official meeting of the school year in August.
Section 7 All terms for executive officers will be for one year and a person shall not serve more than 4 consecutive terms in the same office.
Section 8 The nominations for each office shall come from the membership.
Section 9 Election for all officers shall be my voice vote; however, a secret ballot can be called for by membership with the Treasurer oversight of the results.
Section 10 Officers shall be declared elected when they have received a majority vote of the members present.
Article 5 DUTIES OF OFFICERS
Section 1 The president is to be considered the chief officer of the organization. The president shall:
A. Be in charge of and conduct all meetings
B. Oversee all of the organization's affairs and activities.
C. Be a member ex-officio of all committees
D. Serve as a liaison between the Organization and the District administration, school administration, and its Athletic Director, and shall represent the Organization at school or community events.
E. Have signatory authority for the boosters.
Section 2 The Vice President shall
A. Act as an aide to the President in the performance of his/her duties.
B. In the absence of the President, perform the duties of the President.
C. Prepare to assume the duties of President for the following term.
Section 3 The Secretary shall:
A. Be the keeper of all records of the organization except financial.
B. Conduct all correspondence unless otherwise delegated.
C. Keep a permanent record of all regular and special meetings and keep bylaws current.
D. Be responsible for all notices to be sent to the membership
Section 4 The Treasurer Shall:
A. Receive all monies of the organization
B. Keep a full and accurate account of all receipts and expenditures.
C. Make disbursements as authorized by the organization
D. Present a financial statement at every regular meeting
E. By the April meeting, the executive officers shall appoint a party or parties independent of the treasurer to conduct an annual verification of the Treasurer's books to be completed within 30 days after the end of the calendar school year.
Section 5 All officers shall perform the duties outlined in these bylaws and those assigned from time to time.
Article 6 SPORTS AND REPRESENTATIVES
Section 1 Each sport, team or activity referred to in section 4 of this article shall at all times have a designated representative (Sport Representative) to serve as the spokesperson for that sport in all matters coming before the organization.
Section 2 Participation in the organization on the part of coaches and all parents or guardians of athletes involved with each sport is welcome and encouraged, but the Sport Representative selected by the Athletic Director shall be considered as the official representative of each particular sport.
Section 3 All requisitions of funds submitted on behalf of a particular sport shall be presented to the organization by the designated Sport Representative.
Section 4 Any athletic program sanctioned or endorsed by the Missouri State High School Athletic Association (MSHSAA) or New Haven School District in which New Haven School fields a team shall be eligible for funding by the organization.
Article 7 REQUISITIONS OF FUNDS
Section 1 Each Sport eligible for funding under Article 6 (six) and the New Haven Athletic Department, shall be entitled submit a requisition for funds for a specified purpose benefiting the particular sport or the New Haven Athletic programs as a whole.
Section 2 All Requisitions for funds submitted to the boosters shall be presented in writing and shall be accompanied by a quote for such item(s)
Section 3 Funds requisitions shall be submitted to the boosters by the Sport Representative or the sport(s) coach, during which nature, purpose, amount, and other details relating to the requisition shall be explained to the membership.
Section 4 The boosters shall have the opportunity to ask questions of the Sport Representative, coach or Athletic Director and discuss the proposed requisition.
Section 5 The requisition shall be discussed and acted upon by the membership, which may vote to approve, deny or approve with modifications.
Section 6 Factors to be considered by the boosters in regard to any requisition of funds include, but shall not be limited to:
A. The boosters current financial condition
B. The compatibility of the requested item(s) with the mission, bylaws, and policies of the boosters.
Section 7 Funds shall not be disbursed to the requesting sport until such time as a purchase order or written quote for the approved item(s) has been provided to the Treasurer.
Section 8 Requisitions shall be limited to items proposed to be acquired following approval from the boosters, and the boosters shall not assume the liability, nor approve reimbursement of any person or sport, for any items previously purchased or contracted for by the person or sport prior to obtaining the boosters approval.
Section 9 It shall be the general policy of the boosters that any funds approved for distribution to a particular sport or Athletic Department shall be for the primary purpose of acquiring equipment and supplies to benefit the sports team(s) and athletes, and specifically excluding uniform purchases. An exception to this general policy may be granted upon the showing of good cause or exceptional circumstances by the requesting sport or Athletic Department.
Section 10 In addition to considering specific requisitions for the purchase of equipment and supplies, the boosters may establish and adopt policies for the routine purchase of awards or memorabilia, such as patches, pins, apparel, etc., recognizing outstanding accomplishments on the part of a particular athlete or team including, but not limited to, participation in the State tournament or playoffs.
Article 8 MEETINGS
Section 1 A minimum of 10 (ten) regular meetings of this organization shall be held during the school year. Dates of regular meetings shall be determined by the officers and announced at the prior meeting. The regular meeting day is the first Wednesday of every month, starting in August and ending in May.
Section 2 All meetings will be as informal as practical under parliamentary procedure.
Section 3 Special meetings of the organization may be called by the President, 3 (three) days notice having been given. Notice of any special meeting shall be given in writing to each member appearing on the membership role of the boosters, by the Secretary. A majority of members and at least one board member shall constitute a quorum for the transaction of business at special meetings.
Section 4 The privilege of holding office, introducing motions, debating and voting shall be limited to members who are in attendance.
Section 5 Scheduled meetings will not be held if school is closed. The scheduled meeting will be held the following Wednesday.
Article 9 ORDER OF BUSINESS
Section 1 The order of business for all meetings shall be as follows:
A. Call to order
B. Approval of minutes
C. Treasurer's Report
D. Unfinished business
E. New Business
F. Announcements/Communications
G. Adjournment
Section 2 Special meetings shall deal with only the business for which the meeting was called.
Article 10 COMMITTEES
Section 1 There shall be such committees appointed from the general membership as deemed necessary by the Executive Board or the general membership to properly execute all of the organization's programs and/or activities
Section 2 Only members of the organization shall be eligible to chair or serve on any committee.
Section 3 The chairperson of any committee shall be appointed by the President.
Section 4 All committees shall keep the organization informed of their progress.
Section 5 Committees requiring funds need the approval of the membership
Section 6 The President shall serve as ex-officio member of all committees.
ARTICLE 11 POLICIES AND PROCEDURES
Section 1 The basic policies and procedures of this organization are:
A. Funds of the organization shall be deposited by any officer, withdrawal of funds by any two of four officers.
B. Fundraisers and special projects and/or programs (such as raffles) must be approved at a booster meeting
C. Any expenditure over $500.00 shall be voted on at the meeting to which it is proposed.
D. In an emergency, the President will have the power to approve spending of up to $500 with the oral approval of another officer of the organization
E. In the event that the NHHS Athletic Boosters Club should be dissolved, all assets will revert to the NHHS Athletic Department after all outstanding bills are paid and all dispersals are made up at the time the Athletic Club is dissolved.
F. The minimum amount of $500.00 per scholarship to a male or female scholar athlete each year in accordance with the Scholarship application guidelines. Any additional funds to be rewarded will be set and notification set at the August meeting for that year.
G. Said organization is organized exclusively for charitable, religious, educational, and scientific
purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(C)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.
H. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to it's members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in,
or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of this document, the organization shall not carry on any other purposes not permitted to be carried on (a) by an organization exempt for federal income tax under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170(c)(2) or the Internal Revenue Code, or corresponding section of any future federal tax code.
I. Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(C)(3) of the Internal Revenue
Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose.
Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the country in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes.
ARTICLE 12 FISCAL YEAR
Section 1 The fiscal year of the organization shall begin August 1 and end the following July 31.
ARTICLE 13 AMENDMENTS
Section 1 The bylaws may be amended at any regular meeting of the organization by 2/3 (two-thirds) vote of all members present, provided that notice of the proposed amendment shall have been given at the previous meeting and the membership has been informed one week in advance.